Sample Cover Letter / Job Application

Opening Letters

We are a large manufacturing company specializing in……

We are one of the leading producers of ………

You probably associate with our name with the manufacture of chemical/textiles/business/heavy engineering ……..

Some more beginnings of job application

I saw your recent advertisement in the ……

I came to learn from a reliable source that the position of ……..

….. is lying vacant/will be lying vacant from January 21 …….

I am writing to enquire whether you have a suitable vacancy in your organization which I might usefully fill.

Closes of job applications

I look forward to hearing from you and to being granted the opportunity for an interview.

I trust you will consider my application favorably and grant me an interview.

I look forward to the opportunity of attending an interview, at which I can provide further details.

Checklist of a Letter

Before singing a letter, go through with following questions

Will it be understood?

Does it sound natural and sincere?

Is the tone right in approaching?

Are all the details accurate?

Is all the essential information included?

Is it clear, concise and courteous?

Is all the spelling correct?

Is it properly punctuated and grammatically correct?

Is it organized logically?

Is its appearance attractive, well displayed and consistent?

If you found YES to all questions, then you can sign and send to someone confidently.

Wordy phrase                                                                Alternative

---

In about a week’s time                                                      in about a week

Blue in color                                                                    blue

Speaking on a theoretical basis                                       speaking theoretically

Consensus of opinion                                                     consensus

In the vast majority of cases                                            in most cases

In spite of the fact that                                                    although

Personal in manner                                                        personal

Refer back to                                                               refer to

Engaged in a study of                                                    studying

Depreciates in value                                                      depreciates

Opening gambit                                                            gambit

Few in number                                                             few

Until such time as                                                          until

Due to the fact that                                                       because

Very necessary                                                           necessary

In the amount of BDT 4000.00                                  for BDT 4000.00

Between the hours of 3 – 9 pm                                  between 3 – 9 pm

Empty vacuum                                                           vacuum

Some useful expressions in writing letters

Polite refusals to requests and excuses

We are (fully) aware of the problem, but unfortunately………..

We (fully) appreciate your difficulties/point of view but……

I am afraid/Regretfully we are not in a position to/not able to…….

We feel that (at this stage) it would be better/be unwise/not be in our interest to.

We realize this is not ideal, however…….

Sample Cover Letter / Job Application

Format - 1

February 21, 2013

The Human resource Manager

Manchester Group of company

DOHS

Mohakhali

Dhaka 1212

Dear Sir

I saw your recent advert in the Daily Prothom-alo for the position of  Management Trainee and I feel it is the right kind of position for which I have been waiting for some time.

A detailed resume and a recent photograph are enclosed for your considerate evaluation.

I hope I may be granted an interview when I can explain my qualifications more fully.

I look forward to hearing from you as soon as possible.

Thank you very much indeed.

Sincerely yours

Swapan Chandra Chakraborty

Format - 2

Swapan Chandra Chakraborty

House 06, Main Road, Banasree, Rampura, Dhaka-1219

Cell: 01710226223, e-mail: ranna07@yahoo.com

February 22, 2013

Human Resource Manager

SEL Real State Ltd.

44 Panthapath, Dhaka

Application for the position of “Sales Executive”

Dear Sir

In response to your job advertisement published in the Daily Star on 11th February- 2013, I would like to apply for the position of Sales Executive.

I understand from your advertisement that your organization needs young and dynamic people for working in the sales promotion team for your newly launched project. You will note from my enclosed CV that I my education background as well as the part time job assignments during last couple of years through which I have had exposure and hands on experience in market research and promotional techniques make me an ideal candidate for the position.

I have got my Masters degree in Commerce (Marketing) from Jahangirnagar University in 2000. Currently I am working as a part time research executive for a reputed market research firm.

I believe working in a reputed organization like your one will provide me excellent opportunity for my career growth in the area of direct marketing and sales promotion. I am confident that if provided the opportunity to serve your organization, I will prove myself to be an important asset for your company through my dedication, sincerity and highest level of professionalism.

I would request for an interview at your convenience. For any query, you can reach me at my mobile 01710226223. You can also e-mail me at ranna07@yahoo.com.

Thank you.

Yours truly

Swapan Chandra Chakraborty

Encl: 1. Curriculum Vita

         2. Photograph

         3. Experience Certificate

 Format - 3

February 22, 2013

Mr. Eguchi Kozi

Senior Human Resources Manager

Shimizu Corporation,

20 Kawran Bazar, Dhaka

Bangladesh

Subject : Job application for the post of Sales Manager.

Dear Sir

Referenced to you job advertisement at jobs1.com I strongly believe my experience and education will make me the ideal candidate for the post. You stated in your ad that you were looking for an ambitious leader who will develop and manage accounts. Here is a snapshot of what I have done in the past and what I can bring to Shimizu Corporation:

• Identified target markets, developed product requirements, and effectively evaluated customer needs for a 30% increase in customer satisfaction.
• Developed strategic plans based on industry tending and customer analysis.
• Prepared sales forecasts, account status reports, and recommendations which enhanced account growth and revenue by 40%.
• Participated in contract negotiations with top executives.
• Built and led a motivated and skilled sales team of 20.

I'm confident in what I do and always go above and beyond to satisfy my clients while keeping company goals in mind. I have proven throughout my career that I can create new business, develop existing accounts and cultivate client loyalty. Let me do the same for your company.

I have no doubt that a few minutes of your time with me will convince you that I can be a great asset to Shimizu Corporation. Together, we can achieve results!

Sincerely

Sumon Nandi Majumder

Enclosure

 Format - 4

February 15, 2013

Mr. Eguchi Kozi

Human Resources Manager

Shimizu Corporation

22, Kawran Bazar, Dhaka

Bangladesh

Subject:  CEO of Marketing position

Dear Sir

While reading an article in Sales & Marketing Digest on leading marketing firms, I took an interest in the type of product focus your company is advancing towards. As shown below, my past accomplishments are an ideal match to your requirements for a  CEO of Marketing.

Your Requirements:

• Charismatic professional with top-level management experience.
• Proven record.
• Sales management experience.
• Product development experience.
• Communication and presentation skills.
• Master's degree.

My Qualifications:

• Former manager of a $125MM division of a Fortune 500 company. Served on the Board of Executives of two subsidiaries.
• Grew sales from $50 to $125MM in three years by internal growth and acquisition.
• Former Marketing Manager for a Fortune 500 company. Led sales team of 15.
• Delivered product-specific training and helped ensure consistent product messaging.
• Created technical marketing presentations and assisted in developing product demonstrations.
• MBA from the University of California, Los Angeles.

These are only a few of my accomplishments. I look forward to speaking with you in more detail about my record, and I will follow up by phone the week of February 27.

Sincerely

Signature here

Upoma Kor

Enclosure